Privacy Policy for Translate My Sheet By ChatGPT

Last updated: 2024-05-02

1. Introduction

Welcome to Translate My Sheet By ChatGPT ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we handle your data when you use our Google Sheets translation add-on.

2. Data We Collect

2.1 Essential Data
2.1.1 Google Account email address (for authentication)
2.1.2 Google Sheets content that you choose to translate
2.1.3 Selected language preferences
2.1.4 Usage statistics (number of translations, language pairs used)

2.2 Optional Data
2.2.1 Custom terminology and translation preferences
2.2.2 Feedback and support communications
2.2.3 Error reports (if you choose to share them)

2.3 OAuth Permissions
This application requests the following Google OAuth permissions to provide its core functionality:

https://www.googleapis.com/auth/spreadsheets: To access and modify your Google Sheets data.
https://www.googleapis.com/auth/userinfo.email: To identify user accounts and personalize the service.
https://www.googleapis.com/auth/script.container.ui: To display custom sidebars and dialogs in the Google Sheets user interface.
https://www.googleapis.com/auth/script.external_request: To communicate with external translation services.
We request only the minimum permissions necessary to achieve these functions.

3. How We Use Your Data

3.1 Translation Services
3.1.1 To process your translation requests
3.1.2 To improve translation accuracy
3.1.3 To maintain your custom preferences
3.1.4 To provide language detection services

3.2 Service Improvement
3.2.1 To analyze service performance
3.2.2 To debug and improve features
3.2.3 To generate anonymous usage statistics
3.2.4 To enhance user experience

4. Data Security

4.1 Translation Processing
4.1.1 All translations are processed in real-time
4.1.2 We do not store your spreadsheet content after translation
4.1.3 Secure API connections with AI providers (ChatGPT, Claude, Gemini)
4.1.4 Encrypted data transmission

4.2 Data Storage
4.2.1 User preferences stored securely in Google Cloud
4.2.2 No permanent storage of translated content
4.2.3 Regular security audits and updates
4.2.4 Industry-standard encryption protocols

5. Third-Party Data Sharing and Disclosure
We may share or disclose your Google user data with the following third parties in accordance with our privacy policy:

5.1 Google:
We share Google user data (such as email address and spreadsheet content) with Google for authentication purposes and to access Google Sheets, as required for the functioning of our translation add-on.
All interactions with Google services are governed by Google's Privacy Policy.

5.2 AI Service Providers:
For Pro users, we integrate with AI providers such as OpenAI (ChatGPT), Anthropic (Claude), and Google's Gemini. The following measures are in place:

Data Transmission: All data sent to AI providers is encrypted during transmission and securely processed.
Anonymization: Translation data is anonymized where possible before being processed.
Data Retention: AI providers may retain anonymized data for model improvement purposes, but this data is not linked to individual users and is not shared with any third parties.
User Consent: Users are informed about how their data is processed and have the option to opt out of sharing data for model training purposes.

5.3 Other Third Parties:
We do not share your data with third parties for marketing purposes.
In certain situations, we may disclose your data if required by law or to protect our legal rights.

5.4 Data Retention by Third Parties:
Data shared with AI service providers (OpenAI, Anthropic, Gemini) will be retained only for as long as needed to complete your translation request. These providers are responsible for complying with their own data retention policies.

5.5 Data Security with Third Parties:
We ensure that any third parties with whom we share your data maintain appropriate security measures to protect your data, including encryption and secure data transmission.

6. User Rights

You have the right to:
6.1 Access your personal data
6.2 Correct your personal data
6.3 Delete your account and associated data
6.4 Export your custom settings
6.5 Opt-out of anonymous analytics

7. Data Retention

7.1 Account data: Maintained while account is active
7.2 Translation history: Not stored
7.3 Custom settings: Stored until account deletion
7.4 Usage logs: Anonymized after 30 days
7.5 Website Cookies and Tracking
Our website may use cookies to analyze traffic and optimize the user experience. These cookies are used solely for website performance monitoring and are not linked to the personal data collected in the translation service.

8. Children's Privacy (Updated)
Our service is not intended for users under 13 years of age. We do not knowingly collect data from children under 13. If we discover that a child under 13 has provided personal data, we will take steps to delete such data promptly. Measures are in place to ensure children cannot register or use our service.

9. Open Source Commitment

As an open source project, our privacy practices are:
9.1 Transparent and community-reviewed
9.2 Documented in our GitHub repository
9.3 Open to community audit and improvement
9.4 Regularly updated based on user feedback

10. Changes to Privacy Policy

We may update this privacy policy occasionally. We will notify users of any material changes via:
10.1 Email notification
10.2 In-app notification
10.3 Website announcement

11. Contact Information

For privacy-related questions:
11.1 Email: [[email protected]]
11.2 Website: [https://translatesheets.aluo.app]
11.3 GitHub Issues: [https://github.com/aluoapp/Translate-My-Sheet-By-ChatGPT/issues]

12. Compliance

We comply with:
12.1 GDPR requirements
12.2 Google Workspace Marketplace requirements
12.3 Open source software best practices
12.4 Industry standard security protocols

13. Data Protection Rights

Under GDPR, you have rights including:
13.1 Right to access
13.2 Right to rectification
13.3 Right to erasure
13.4 Right to restrict processing
13.5 Right to data portability
13.6 Right to object

14. Google Data Use Compliance
We strictly adhere to Google Workspace Marketplace's data security and user privacy protection policies, including but not limited to the following requirements:

Requesting only the minimum OAuth permissions necessary to implement core functionality.
Ensuring translation content is not stored or retained for long-term use.
Providing users with access, deletion, and export options for their personal data.
Ensuring all data transmission and storage use industry-standard encryption protocols.